Protocols for the Executive

The following protocols apply to meetings of the QSN Executive Committee:

1. Members of the EC are elected for a period of three years.  They may stand again for a further term of three years.
2. Postholders (Chair, Deputy Chair, Conference & Events, and Treasurer & Membership) are proposed by the Executive to an Annual General Meeting of the Network.  Postholders are elected for a term of three years; this supersedes their previous term of office.  They may be re-elected for a further term of three years.
3. Members will attend (EC) meetings when possible.  The Committee accepts that it will not be possible for members to attend every meeting.
4. Meetings will normally start at 1100 with coffee; and will normally conclude in the early afternoon.  However where a QSN event is planned, a meeting will normally take place alongside this (usually in advance).
5. The Chair of the meeting shall be responsible for ensuring that minutes are taken; this will usually be through administrative support provided by AUA.
6. Quorum for an EC meeting shall be 6 members.  In the event that fewer than 6 members attend, operational matters may be agreed, but matters relating to finance or wider strategy will be subject to ratification by the full Executive, which will normally be conducted by email urgently after the meeting.
7. Decisions which have been made by the EC will not normally be revisited by subsequent meetings (unless other circumstances change).  Members who are unable to attend a meeting are invited:

i)     to send any comments to the Chair in advance, so that these may be taken into account at the meeting;

ii)   to review the minutes and raise as a matter of urgency any particular concerns they may have about decisions which have been taken.

8. Institutions will bear the expenses of Executive members in attending EC meetings, but the Committee will keep this under review, and may agree specific arrangements at its discretion.

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